Email Client Software
You may be asking yourself: "How is Email Pro™ different from using products
like Microsoft Outlook, Microsoft Outlook Express, or Eudora Pro for my email
correspondence?"These products are referred to as
email clients --- and so is Email Pro™, but with a very unique twist.
Email Pro is the only email client on the market today that is tightly woven
around a powerful business accounting software. No other email client can
make that claim. By integrating an email client into business software, many
unnecessary double-entry steps between your business software and email client
are eliminated. You will also discover that our email client software
implementation was designed with businesses in mind.
All the email client features you would expect are integrated in one
simple-to-use email client software. Support for all basic email
functionality such as sending, receiving , replying, forwarding, carbon copy,
and file attachments are included. With a similar look and feel to Microsoft's
Outlook Express, your employees should be able to quickly adapt to this elegant
interface. But different from Outlook Express, your business will have
total control of the in's and out's of email. Read on to learn more
about this powerhouse email client tool.
Communicate quickly and safely with the outside world. Benefit
from Email Pro's ability to easily organize your email into one simple to
use address book. While entering email information into ManageMore,
Email Pro will take care of instantly updating your address book at all times.
All emails are categorized into customers, contacts, vendors, employees, or
personal email so that you can quickly find any recipient. This makes
it simple to lookup and send email to anyone in the ManageMore database. You
also get the added benefit of a secure, encrypted internal address book that
is safe from dangerous computer viruses, which attempt to infect others by
emailing recipients found on your computer (e.g.,
Badtrans.b,
W32/Goner).
Build handy email templates for fast response on routine inquiries and
sales information.
When it comes to business email, it is quite common for the same questions
to be asked over and over again by customers. "How do I get to your
location?"... "What services do you offer?"... "What does X product do?"...
"What are your store policies on X?"... These and many other common customer
inquiries can be setup with email templates ahead of time to allow for quick
emailing on demand. You can also harness the power of email templates
to help improve sales efforts as well. Using a variety of email templates
that you create yourself, each salesperson in your department will be able
communicate with potential clients quickly and competently. Customers
will certainly be impressed with the immediate and adept response from each
of your staff members.
Quickly control Email with Powerful Business Rules. With many other
email clients, settings and message filtering are decentralized. Each
user on a network makes their own decisions on what can be received, deleted,
etc. This poses a large problem for businesses who are trying to lower
the risk of computer virus infections coming from email file attachments.
IT staff would have to constantly check all network workstations for the possibility
of loopholes from badly set up email clients or employees who have modified
their email client software. However, with Email Pro's centralized design,
one can quickly provide rules that all personnel must follow. File attachments
can be blocked or limited to only certain safe file types (pictures, PDF documents,
etc.) and can also be automatically scanned for viruses with your own anti-virus
product.
Easily share an email account within a Department. This unique feature
resolves the problems associated with companies that create email accounts
for departments inside their organization. It is very common today to
see businesses directing customers to emails like sales@mybiz.com, service@mybiz.com,
support@mybiz.com, etc. The problem with this technique is: Who actually
gets the email when your company has many employees in those departments?
The manual solution most companies employ is to forward all mail
to one individual and let him/her decide who gets the next sales lead, complaint
letter, support request, etc. But what happens when this individual
goes to lunch, takes a personal day off, or is busy with other matters during
the business workday? All departmental email of this type comes to a grinding
halt. Nobody is there to quickly respond to these emails, and yet there
may be plenty of employees sitting around who could have easily handled the
email requests.
This problem is eliminated with Email Pro's innovative shared email account
feature. One can simply associate a shared email account to also be
part of an employee's email setup. The difference is that all other
employees who also belong to this shared mailbox system will see the same
messages. Email Pro makes it very easy to determine if someone has already
responded to the message and even lets everyone in the department see the
response. Imagine the benefit a manager receives by being able to subscribe
to a shared email account and monitor how other employees are responding to
customers needs. By allowing everyone in a department to collaborate
on these special business email accounts, your customers will ultimately benefit
from the immediate response that they deserve, while simultaneously
relieving the workload of the individual who traditionally had to maintain
the mailbox inquiries all by themselves.
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